Secure document governance
Your organisation's documents. Controlled, organised, and always in the right hands.
NimbusVault gives small volunteer-led organisations the document governance that large institutions take for granted — delivered with the clarity their teams actually need.
Trusted by PPGs, sports clubs, and charitable organisations
The problem
Drift is the real risk. Not hackers.
Most small organisations aren't undone by a breach. They're undone by the quiet accumulation of disorder: documents in personal email, policies no one can find, access controls that were never properly set. NimbusVault was built to solve exactly that.
- Documents scattered across emails, personal drives, and USB sticks
- Volunteers leave taking 12 years of institutional memory with them
- Nobody knows which version of the policy is current
- New committee members are handed a mess and expected to figure it out
The solution
Structure that holds, whatever changes.
NimbusVault brings governance-grade document control to organisations that have never had it — without asking anyone to become a systems administrator.
How it works
Three steps to a well-governed organisation.
01
Connect your organisation
Onboard in minutes. Add your ODS code or registration number and invite your committee members with the right roles from day one.
02
Upload your documents
Policies, minutes, constitutional documents, and board papers — every file is stored in a structured, audited location with version confidence.
03
Govern with confidence
Access is role-controlled. Every action is traceable. Handovers are seamless. Your organisation's knowledge outlasts any individual.
What NimbusVault does
Built for the way you actually work.
Role-based access
The right people see the right documents. Nothing more. When someone leaves, their access is removed in seconds.
Version confidence
Every document has a clear history. You always know what changed, when, and who made the change.
Audit trail
Every action is recorded — not because you're suspicious, but because accountability should come built in.
Seamless handovers
New committee members find everything they need, waiting for them. Structured onboarding at the click of a button.
Secure storage
Every document encrypted in transit and at rest. Stored in UK-region infrastructure, not someone's personal Google Drive.
Email-based sign in
No passwords to forget. A secure magic link arrives by email — simple for volunteers, safe for your organisation.
In good company
Trusted by organisations like yours.
"We finally have one place where everything is. When our chair stepped down, the handover took an afternoon, not three months."
"I used to dread inspections. Now I just open NimbusVault and everything we need is there."
Pricing
Transparent. Straightforward. No surprises.
Every plan includes full access to the platform. Choose based on the size of your organisation.
Essentials
For smaller organisations taking their first step to proper document governance.
- Up to 10 committee members
- 5GB document storage
- Full audit trail
- Role-based access control
- Email magic link sign-in
- Email support
Standard
For established organisations that need full governance confidence.
- Up to 50 committee members
- 25GB document storage
- Full audit trail
- Role-based access control
- Email magic link sign-in
- Structured onboarding tools
- Priority support
Governedd
For multi-site organisations and those requiring the highest governance standard.
- Unlimited members
- 100GB document storage
- Full audit trail
- Advanced role controls
- Custom onboarding
- Dedicated account support
- SLA guarantee
Questions
Straightforward answers.
Who is NimbusVault built for?
Patient Participation Groups, sports clubs, small charities, and any volunteer-led organisation that needs proper document governance without enterprise complexity. If your organisation stores sensitive documents and relies on volunteers who change over time, NimbusVault is for you.
Do we need technical knowledge to use it?
No. NimbusVault is designed specifically for non-technical volunteers and administrators. If you can use email, you can use NimbusVault.
What happens when a volunteer leaves?
You remove their access in seconds. Their documents remain — owned by your organisation, not by the individual who uploaded them. New members can be onboarded immediately with exactly the right permissions.
Where is our data stored?
All documents are stored on UK-region infrastructure via Cloudflare. Your data does not leave the UK. Everything is encrypted in transit and at rest.
Can we trial it before committing?
Yes. Request access through our contact form and we will set up a trial environment for your organisation. No payment details required.
Is NimbusVault GDPR compliant?
Yes. NimbusVault is designed with data protection built in — structured access controls, a full audit trail, and clear data retention policies. We can provide a Data Processing Agreement on request.
Your organisation deserves better than a shared drive.
So does your peace of mind.
Request access today. We'll have you set up in less time than it takes to find that policy document you've been looking for.